Seasonal Recreation Program Information

The following information is provided to families and participants during both the booking and confirmation process for the YR SPACE Seasonal Recreation Programs.

YR SPACE management can be contacted during program hours on:

Telephone: 9736 3034 | Mobile: 0414 297 035.

Participants will receive confirmation of allocated dates, costs, etc. via email.

If a participant fails to attend a scheduled service booking and the minimum notice of 24 hours is not provided (where practicable), the participant will incur a late cancellation fee. The fee will be equivalent to the price for the cancelled support and any additional costs that are incurred by YR SPACE as a result of the late notice of cancellation, as detailed in your Service Agreement. Fees will not be charged if sufficient notice is given to offer the place to another participant.

Due to staffing constraints, participants cannot be accepted before 9am unless prior arrangements have been made with the Manager. Participants must be collected by 5pm, or a late pick-up fee will be levied to offset extra staffing costs.

On days when a community-based activity is scheduled, participants need to arrive at least 15 minutes prior to the departure time, which will be indicated on the booking confirmation sheets.

It is anticipated that groups will be back at school by 4pm. You will be advised if a later return is anticipated.

Please do not forget to sign your child in each morning and advise the Program Manager if someone else is going to collect them.

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Centre-Based Activity Sample Daily Schedule:

9:00 - 11:00: Arrival & Planned Activities

11:00 - 11:30: Morning Tea

11:30 - 2:15: Planned Activities, Lunch, General Play

2:15 - 4:00: Planned Activities, Afternoon Tea

4:00 - 5:00: Winding Down and Going Home

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Drop off is at the Yarra Ranges Special Developmental School front office.

Pick up is at the YR SPACE Office located in the atrium of Yarra Ranges Special Developmental School. Ring the doorbell on the outside door and you will be let in. Please wait in this atrium area to pick up your child, as other participants can become upset on seeing others going home before them.

Unless otherwise advised, participants should bring in morning tea, lunch, afternoon snacks, and a drink each day (water will be offered during the day).

Please note that meals cannot be heated when out on Community-Based activities.

When lunch is supplied by the program, only morning tea, afternoon snacks, and a drink are required.

Please make sure that you advise the Program Manager of any dietary restrictions.

Please advise the Manager or Team Leader of any cultural or religious considerations.

Please remember to supply sunscreen, hats, etc. for warm days, and coats, etc. for cooler weather. Everything should be clearly labelled to avoid loss. An emergency supply of sunscreen will be held on site—please let the Program Manager know if your child has an allergy to any particular brand.

Every effort is made to return personal items to the correct participant, but if they are not clearly labelled with an individual’s name, responsibility for loss will not be taken.

Staff will only administer medications prescribed by a medical practitioner. Medication must be given to the nurse in its original packaging that is clearly named and labelled with dosage instructions as dispensed by the pharmacist. Correct documentation must also be supplied/completed.

Unwell children are not permitted to attend—we have vulnerable participants and others with compromised immune systems who attend that may be at risk of contracting illnesses.

Staff will contact parents if their child becomes unwell and requires pick-up from the program.

Staff will contact parents if their child is injured or causes harm to others.

We endeavour to give you details of your child’s participation in activities each day, but if you have any queries or concerns, please speak to the Program Manager.

For more detailed information regarding program times, etc., please refer to the Arrival & Departure Policy (on display in the reception area) or at yrspace.com.au.

We hope that our program is a great experience for your child and appreciate any comments or feedback to make it better.